students:backing_up_data
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students:backing_up_data [2014/02/20 07:56] – Changed recommended method to Google Drive abrashear | students:backing_up_data [2014/09/02 11:07] – Updated for Windows 8.1. Removed outdated video guides. abrashear | ||
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====== Backing Up Files ====== | ====== Backing Up Files ====== | ||
+ | Backing up your files is a crucial part not only of being a student at La Salle High School, but of being a computer user. There are two types of people in the world: those who have lost data, and those who will. Keeping regular backups of all important data will minimize the pain of data loss, and done properly and thoroughly can eliminate it entirely. | ||
- | ===== Recommended: | + | There are several ways of backing up files on your tablet. The two methods recommended by the Help Desk are Google Drive and File History (Windows 8.1 only). These are compared below. In addition to these two methods you can also use Microsoft SyncToy or copy files manually. |
+ | |||
+ | ===== Google Drive versus File History ===== | ||
+ | **Strengths of Google Drive** | ||
+ | |||
+ | * When setup properly, automatically synchronizes your files with your Google Drive online. Any changes are immediately uploaded to the Internet when a connection is available. | ||
+ | * Restoring your files to another computer is as easy as logging in to Google Drive on the new computer. | ||
+ | |||
+ | **Drawbacks of Google Drive** | ||
+ | |||
+ | * Requires an Internet connection to synchronize files. | ||
+ | * If you have large files, they will take a long time to synchronize with the web. Here at school it may be relatively fast, but at home this will be slower. | ||
+ | * Only the most recent version of your files is saved. If a file becomes corrupted, the corrupt version will immediately be uploaded to the Internet just like any other file. | ||
+ | |||
+ | **Strengths of File History** | ||
+ | |||
+ | * Setup is easier than Google Drive. | ||
+ | * Once setup, it will automatically backup your files to a storage device whenever it is available on a regular schedule (such as every hour). | ||
+ | * File History keeps old versions of your files. If a file gets corrupted or deleted, it is easy to select an older version to restore. | ||
+ | |||
+ | **Drawbacks of File History** | ||
+ | |||
+ | * Requires an SD card (recommended) or flash drive to save data to. You cannot use File History without one. | ||
+ | * If the device you're saving to becomes full, you will have to delete some of your older backups in order for new backups to occur. | ||
+ | |||
+ | To make things simple, if you have an SD card, you // | ||
+ | |||
+ | ===== How to Backup Your Files with Google Drive ===== | ||
See [[: | See [[: | ||
If you prefer to use [[https:// | If you prefer to use [[https:// | ||
+ | |||
+ | ===== How to Backup Your Files with File History ===== | ||
+ | See [[: | ||
===== Copying Folders Manually ===== | ===== Copying Folders Manually ===== | ||
- | If you elect not to use Google Drive, you can copy your profile folders manually to a flash drive or other external storage. This is probably faster if you only need to copy files once. | + | If you elect not to use Google Drive or File History, you can copy your profile folders manually to a flash drive or other external storage. This is probably faster if you only need to copy files once but if you have to do it several times it gets to the point where simply using an automated method is more efficient. |
**Prepare Your Destination** | **Prepare Your Destination** | ||
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**Copy Your Profile Folders to Your Destination** | **Copy Your Profile Folders to Your Destination** | ||
- | - Open the Start Orb or press the Windows Key. | + | - Move the Flash Drive window to the right side of your screen. |
- | - Click your name in the Start Menu. This will open your profile folder. | + | - Open another copy of explorer by pressing |
- | - Move this window to the left side of your screen. | + | - In the address bar, type '' |
- | - Tip: You can dock a window to the left side of your screen by holding the Windows | + | - Once you are viewing your personal folder, move that window to the left side of your screen. |
- | - Select all of the items in the folder. | + | - Hold down the CTRL key and select |
- | * Tip: You can quickly do this by holding CTRL and hitting A on the keyboard. | + | * Desktop |
- | - Click on one of the selected | + | * My Documents |
+ | * My Music | ||
+ | * My Pictures | ||
+ | * My Videos | ||
+ | - Click and drag the folders over into the " | ||
- Wait while the files are copied. | - Wait while the files are copied. | ||
- Once the copy is complete you may close the Windows and eject your destination media. | - Once the copy is complete you may close the Windows and eject your destination media. | ||
- | ===== Video Guide ===== | + | ==== Restoring Files ==== |
- | < | + | |
- | + | ||
- | ====== Restoring Files ====== | + | |
To restore your files, you only need to copy them from your backup location to their original location. If you copied your profile folders earlier, you can take these steps to restore them: | To restore your files, you only need to copy them from your backup location to their original location. If you copied your profile folders earlier, you can take these steps to restore them: | ||
**Prepare Your Destination** | **Prepare Your Destination** | ||
- | - Open the Start Orb or press the Windows Key. | + | - Open another copy of explorer by pressing |
- | - Click your name in the Start Menu. This will open your profile folder. | + | - In the address bar, type '' |
- | - Move this window to the right side of your screen. | + | - Once you are viewing your personal folder, move that window to the left side of your screen. |
- | - Tip: You can dock a window to the right side of your screen by holding the Windows | + | - Hold down the CTRL key and select |
+ | * Desktop | ||
+ | * My Documents | ||
+ | * My Music | ||
+ | * My Pictures | ||
+ | * My Videos | ||
**Copy Your Profile Folders from Your Flash Drive** | **Copy Your Profile Folders from Your Flash Drive** | ||
- Open your flash drive or other storage media. | - Open your flash drive or other storage media. | ||
- | - Move this window to the left side of your screen. | + | - Move this window to the right side of your screen. |
- | - Tip: You can dock a window to the left side of your screen by holding the Windows key and pressing the left arrow on your keyboard. | + | - Tip: You can dock a window to the right side of your screen by holding the Windows key and pressing the left arrow on your keyboard. |
- Select all of your profile folders you'd like to restore. | - Select all of your profile folders you'd like to restore. | ||
- | - Click and drag your profile folders from your flash drive on the left to your Windows profile on the right. | + | - Click and drag your profile folders from your flash drive on the right to your Windows profile on the left. |
- When you are prompted if you want to merge the folder, check the box saying to do this for all items, and hit OK. | - When you are prompted if you want to merge the folder, check the box saying to do this for all items, and hit OK. | ||
- If you are prompted about conflicting files, go ahead and overwrite them (this should be the top option). | - If you are prompted about conflicting files, go ahead and overwrite them (this should be the top option). | ||
- When the file copy is complete, you've successfully restored your files from backup. | - When the file copy is complete, you've successfully restored your files from backup. | ||
- | |||
- | ===== Video Guide ===== | ||
- | < | ||
students/backing_up_data.txt · Last modified: 2018/08/03 09:45 by abrashear