Differences

This shows you the differences between two versions of the page.

--- electronic_reservations [2019/07/11 11:05] – [Schedule an Event] Link to Google's doc. abrashear
+++ electronic_reservations [2019/07/11 11:08] – [View All Events] deleted abrashear
@@ Line 1: / Line 1: @@
 ====== Electronic Reservations in Google Calendar ======
-We are working on migrating our Facilities Calendar and electronic reservations system out of the legacy eReservations system at the employee hub to Google Calendar. This new system has a number of advantages over the old system:
+You can reserve rooms for your events directly in Google Calendar. In the creation dialog, simply add a room to the event. See [[https://support.google.com/calendar/answer/143753|Add a room to an event]] for how to add or remove rooms to events.
-  * Higher security thanks to retirement of insecure legacy software and hosting provided by Google.
-  * The calendar provides an easy way for guests to indicate whether or not they can attend.
-  * People scheduling events can use the Find a time tool to easily see when a busy room is available.
-====== Tasks for Users ======
-===== Schedule an Event =====
-To reserve a room in Google Calendar, you only need to add the room to the event dialog in Google Calendar when you create it. See Google's help on how to [[https://support.google.com/calendar/answer/143753|Add a room to an event]].
-===== Modify an Event =====
-You can change events tied to room reservations as you normally would, but be aware that until your changes are approved you cannot assume the room will be available.
-  - Start viewing your calendars.
-  - Find the event you wish to modify.
-  - Click the event's name.
-  - While viewing the event, make your changes (such as times, guest list, or room) and click **SAVE**.
-    - You can change the room your event is in by clicking **Rooms, etc.** on the right side. If you uncheck the **Show only available** option, you'll see an option to remove the room you've already booked.
-===== Email Event Guests =====
-Should the need arise, you can easily email all of the guests invited to an event. You can even email guests based on their response to your event invitation.
-  - Start viewing your calendars.
-  - Find the event you wish to email the guests of.
-  - Click the event's name.
-  - On the right side of the page above the guest list, click **Email Guests**.
-  - Next to **To:** check the boxes applying to the guests you wish to email.
-    - You have the option to email guests based on how they responded to the event invitation.
-  - Type your subject and message, when you are done, click **Send**.
-===== View All Events =====
-You may [[https://www.google.com/calendar/embed?title=La%20Salle%20High%20School%20Facilities%20Calendar&height=600&wkst=1&bgcolor=%23FFFFFF&src=lasallehs.net_2d31343432313132313633%40resource.calendar.google.com&color=%23AB8B00&src=lasallehs.net_2d3936373533373936363331%40resource.calendar.google.com&color=%238D6F47&src=lasallehs.net_2d3635383331363835343337%40resource.calendar.google.com&color=%2329527A&src=lasallehs.net_2d3534303736303338393039%40resource.calendar.google.com&color=%230F4B38&src=lasallehs.net_34373731393734352d353634%40resource.calendar.google.com&color=%231B887A&src=lasallehs.net_2d34333631343038372d313039%40resource.calendar.google.com&color=%23711616&src=lasallehs.net_36393634333433322d373231%40resource.calendar.google.com&color=%238D6F47&src=lasallehs.net_4svr7hkbe14trg8vin4ob1td6g%40group.calendar.google.com&color=%232F6309&src=lasallehs.net_393139373738392d313238%40resource.calendar.google.com&color=%23125A12&src=lasallehs.net_2d38323335313236382d313733%40resource.calendar.google.com&color=%2329527A&src=lasallehs.net_3136313936353633353331%40resource.calendar.google.com&color=%230F4B38&src=lasallehs.net_2d333536353334382d383438%40resource.calendar.google.com&color=%23333333&src=lasallehs.net_2d31313437393032373539%40resource.calendar.google.com&color=%2342104A&src=lasallehs.net_35313039393439323637%40resource.calendar.google.com&color=%23691426&src=lasallehs.net_2d35323336353736322d3335%40resource.calendar.google.com&color=%231B887A&src=lasallehs.net_2d333734343532302d393134%40resource.calendar.google.com&color=%23182C57&ctz=America%2FNew_York|view all events on the Facilities calendar online]].
 ====== Tasks for Event Reviewers ======
@@ Line 69: / Line 39: @@
   - Click the event's name.
   - On the right side of the page, you will see a guest list. Click the Email guests link at the top right of the list.
-===== View All Events =====
-You may [[https://www.google.com/calendar/embed?title=La%20Salle%20High%20School%20Facilities%20Calendar&wkst=1&bgcolor=%23FFFFFF&src=lasallehs.net_2d3936373533373936363331@resource.calendar.google.com&color=%238D6F47&src=lasallehs.net_2d3534303736303338393039@resource.calendar.google.com&color=%230F4B38&src=lasallehs.net_34373731393734352d353634@resource.calendar.google.com&color=%231B887A&src=lasallehs.net_2d34333631343038372d313039@resource.calendar.google.com&color=%23711616&src=lasallehs.net_4svr7hkbe14trg8vin4ob1td6g@group.calendar.google.com&color=%232F6309&src=lasallehs.net_393139373738392d313238@resource.calendar.google.com&color=%23125A12&src=lasallehs.net_3636323935303936313333@resource.calendar.google.com&color=%232F6309&src=lasallehs.net_3835373339303436313937@resource.calendar.google.com&color=%23875509&src=lasallehs.net_2d39323331363035392d353430@resource.calendar.google.com&color=%23B1440E&src=lasallehs.net_3630363838343231373531@resource.calendar.google.com&color=%23333333&src=lasallehs.net_2d31313437393032373539@resource.calendar.google.com&color=%2342104A&src=lasallehs.net_35313039393439323637@resource.calendar.google.com&color=%23691426&src=lasallehs.net_2d35323336353736322d3335@resource.calendar.google.com&color=%231B887A&ctz=America/New_York|view all events on the Facilities calendar online]].