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electronic_reservations [2019/07/11 11:05]
abrashear [Schedule an Event] Link to Google's doc.
electronic_reservations [2019/07/11 11:08]
abrashear [View All Events] deleted
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 ====== Electronic Reservations in Google Calendar ====== ====== Electronic Reservations in Google Calendar ======
  
-We are working on migrating our Facilities Calendar and electronic reservations system out of the legacy eReservations system at the employee hub to Google Calendar. This new system has number of advantages over the old system: +You can reserve rooms for your events directly in Google Calendar. In the creation dialog, simply add room to the event. See [[https://support.google.com/calendar/answer/143753|Add a room to an event]] for how to add or remove rooms to events.
-  * Higher security thanks to retirement of insecure legacy software and hosting provided by Google. +
-  * The calendar provides an easy way for guests to indicate whether or not they can attend. +
-  * People scheduling events can use the Find a time tool to easily see when a busy room is available.+
  
-====== Tasks for Users ====== 
- 
- 
-===== Schedule an Event ===== 
-To reserve a room in Google Calendar, you only need to add the room to the event dialog in Google Calendar when you create it. See Google's help on how to [[https://support.google.com/calendar/answer/143753|Add a room to an event]]. 
-===== Modify an Event ===== 
-You can change events tied to room reservations as you normally would, but be aware that until your changes are approved you cannot assume the room will be available. 
- 
-  - Start viewing your calendars. 
-  - Find the event you wish to modify. 
-  - Click the event's name. 
-  - While viewing the event, make your changes (such as times, guest list, or room) and click **SAVE**.  
-    - You can change the room your event is in by clicking **Rooms, etc.** on the right side. If you uncheck the **Show only available** option, you'll see an option to remove the room you've already booked. 
- 
-===== Email Event Guests ===== 
-Should the need arise, you can easily email all of the guests invited to an event. You can even email guests based on their response to your event invitation. 
- 
-  - Start viewing your calendars. 
-  - Find the event you wish to email the guests of. 
-  - Click the event's name. 
-  - On the right side of the page above the guest list, click **Email Guests**. 
-  - Next to **To:** check the boxes applying to the guests you wish to email. 
-    - You have the option to email guests based on how they responded to the event invitation. 
-  - Type your subject and message, when you are done, click **Send**. 
- 
-===== View All Events ===== 
-You may [[https://www.google.com/calendar/embed?title=La%20Salle%20High%20School%20Facilities%20Calendar&height=600&wkst=1&bgcolor=%23FFFFFF&src=lasallehs.net_2d31343432313132313633%40resource.calendar.google.com&color=%23AB8B00&src=lasallehs.net_2d3936373533373936363331%40resource.calendar.google.com&color=%238D6F47&src=lasallehs.net_2d3635383331363835343337%40resource.calendar.google.com&color=%2329527A&src=lasallehs.net_2d3534303736303338393039%40resource.calendar.google.com&color=%230F4B38&src=lasallehs.net_34373731393734352d353634%40resource.calendar.google.com&color=%231B887A&src=lasallehs.net_2d34333631343038372d313039%40resource.calendar.google.com&color=%23711616&src=lasallehs.net_36393634333433322d373231%40resource.calendar.google.com&color=%238D6F47&src=lasallehs.net_4svr7hkbe14trg8vin4ob1td6g%40group.calendar.google.com&color=%232F6309&src=lasallehs.net_393139373738392d313238%40resource.calendar.google.com&color=%23125A12&src=lasallehs.net_2d38323335313236382d313733%40resource.calendar.google.com&color=%2329527A&src=lasallehs.net_3136313936353633353331%40resource.calendar.google.com&color=%230F4B38&src=lasallehs.net_2d333536353334382d383438%40resource.calendar.google.com&color=%23333333&src=lasallehs.net_2d31313437393032373539%40resource.calendar.google.com&color=%2342104A&src=lasallehs.net_35313039393439323637%40resource.calendar.google.com&color=%23691426&src=lasallehs.net_2d35323336353736322d3335%40resource.calendar.google.com&color=%231B887A&src=lasallehs.net_2d333734343532302d393134%40resource.calendar.google.com&color=%23182C57&ctz=America%2FNew_York|view all events on the Facilities calendar online]]. 
  
 ====== Tasks for Event Reviewers ====== ====== Tasks for Event Reviewers ======
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   - Click the event's name.   - Click the event's name.
   - On the right side of the page, you will see a guest list. Click the Email guests link at the top right of the list.   - On the right side of the page, you will see a guest list. Click the Email guests link at the top right of the list.
-===== View All Events ===== 
-You may [[https://www.google.com/calendar/embed?title=La%20Salle%20High%20School%20Facilities%20Calendar&wkst=1&bgcolor=%23FFFFFF&src=lasallehs.net_2d3936373533373936363331@resource.calendar.google.com&color=%238D6F47&src=lasallehs.net_2d3534303736303338393039@resource.calendar.google.com&color=%230F4B38&src=lasallehs.net_34373731393734352d353634@resource.calendar.google.com&color=%231B887A&src=lasallehs.net_2d34333631343038372d313039@resource.calendar.google.com&color=%23711616&src=lasallehs.net_4svr7hkbe14trg8vin4ob1td6g@group.calendar.google.com&color=%232F6309&src=lasallehs.net_393139373738392d313238@resource.calendar.google.com&color=%23125A12&src=lasallehs.net_3636323935303936313333@resource.calendar.google.com&color=%232F6309&src=lasallehs.net_3835373339303436313937@resource.calendar.google.com&color=%23875509&src=lasallehs.net_2d39323331363035392d353430@resource.calendar.google.com&color=%23B1440E&src=lasallehs.net_3630363838343231373531@resource.calendar.google.com&color=%23333333&src=lasallehs.net_2d31313437393032373539@resource.calendar.google.com&color=%2342104A&src=lasallehs.net_35313039393439323637@resource.calendar.google.com&color=%23691426&src=lasallehs.net_2d35323336353736322d3335@resource.calendar.google.com&color=%231B887A&ctz=America/New_York|view all events on the Facilities calendar online]]. 
  
electronic_reservations.txt · Last modified: 2020/09/14 19:08 by abrashear