electronic_reservations
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electronic_reservations [2019/07/11 11:05] – [Schedule an Event] Link to Google's doc. abrashear | electronic_reservations [2019/07/11 11:08] – Merge user tasks section into main section abrashear | ||
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====== Electronic Reservations in Google Calendar ====== | ====== Electronic Reservations in Google Calendar ====== | ||
- | We are working on migrating our Facilities Calendar and electronic reservations system out of the legacy eReservations system at the employee hub to Google Calendar. | + | You can reserve rooms for your events directly in Google Calendar. |
- | * Higher security thanks to retirement of insecure legacy software and hosting provided by Google. | + | |
- | * The calendar | + | |
- | * People scheduling | + | |
- | ====== Tasks for Users ====== | ||
- | |||
- | |||
- | ===== Schedule an Event ===== | ||
- | To reserve a room in Google Calendar, you only need to add the room to the event dialog in Google Calendar when you create it. See Google' | ||
- | ===== Modify an Event ===== | ||
- | You can change events tied to room reservations as you normally would, but be aware that until your changes are approved you cannot assume the room will be available. | ||
- | |||
- | - Start viewing your calendars. | ||
- | - Find the event you wish to modify. | ||
- | - Click the event' | ||
- | - While viewing the event, make your changes (such as times, guest list, or room) and click **SAVE**. | ||
- | - You can change the room your event is in by clicking **Rooms, etc.** on the right side. If you uncheck the **Show only available** option, you'll see an option to remove the room you've already booked. | ||
- | |||
- | ===== Email Event Guests ===== | ||
- | Should the need arise, you can easily email all of the guests invited to an event. You can even email guests based on their response to your event invitation. | ||
- | |||
- | - Start viewing your calendars. | ||
- | - Find the event you wish to email the guests of. | ||
- | - Click the event' | ||
- | - On the right side of the page above the guest list, click **Email Guests**. | ||
- | - Next to **To:** check the boxes applying to the guests you wish to email. | ||
- | - You have the option to email guests based on how they responded to the event invitation. | ||
- | - Type your subject and message, when you are done, click **Send**. | ||
- | |||
- | ===== View All Events ===== | ||
- | You may [[https:// | ||
====== Tasks for Event Reviewers ====== | ====== Tasks for Event Reviewers ====== |
electronic_reservations.txt · Last modified: 2023/08/15 13:10 by abierman