electronic_reservations
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electronic_reservations [2016/07/26 12:54] – restored user instructions abrashear | electronic_reservations [2019/07/11 11:05] – [Modify an Event] Deleted abrashear | ||
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===== Schedule an Event ===== | ===== Schedule an Event ===== | ||
- | To reserve a room in Google Calendar, you only need to add the room to the event in Google Calendar when you create it. | + | To reserve a room in Google Calendar, you only need to add the room to the event dialog |
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- | - Start at your Google | + | |
- | - Click **CREATE**. | + | |
- | - Give your event a descriptive title. | + | |
- | - Select the time of the event using the fields below the title. | + | |
- | - On the right side of the page, add the email addresses of your guests. | + | |
- | - On the right side, click on **Rooms, etc.**. | + | |
- | - Find the room(s) you would like to use in the event and click **Add**. You can add multiple rooms if you need them. | + | |
- | - If the room you would like does not appear, it may not be available for the time slot you have selected. You have two options, you can attempt to schedule the event anyways and hope the event reviewer gives your event priority, or you can reschedule your event. | + | |
- | - To schedule your event anyways: | + | |
- | - Uncheck **Show only available** at the top of the location list. | + | |
- | - Find your room and click **Add**. | + | |
- | - To reschedule your event: | + | |
- | - Uncheck **Show only available** at the top of the location list. | + | |
- | - Find your room and click **Add**. | + | |
- | - Click the **Find a time** tab. You will be able to see what time(s) the location you've added is booked. | + | |
- | - Drag the highlighted box to a time slot that the room is available and is acceptable for you and your guests. | + | |
- | - Once you have the location selected, | + | |
- | - Optionally add an attachment | + | |
- | - Click **SAVE** to save the event and attempt to reserve the location. | + | |
- | - When the event reviewer accepts or declines your event, you will receive an email stating so. | + | |
- | - Do not consider your event to be scheduled in that location until you have received an email indicating the event has been accepted. The email will show as from the location (such as //Blackbox//, or //Back Field//. | + | |
- | - If your event was declined, the event reviewer should reply with an email indicating why the event was declined. | + | |
- | + | ||
- | ===== Modify an Event ===== | + | |
- | You can change events tied to room reservations as you normally would, but be aware that until your changes are approved you cannot assume the room will be available. | + | |
- | + | ||
- | - Start viewing your calendars. | + | |
- | - Find the event you wish to modify. | + | |
- | - Click the event's name. | + | |
- | - While viewing the event, make your changes (such as times, guest list, or room) and click **SAVE**. | + | |
- | - You can change the room your event is in by clicking **Rooms, etc.** on the right side. If you uncheck the **Show only available** option, you'll see an option to remove the room you've already booked. | + | |
===== Email Event Guests ===== | ===== Email Event Guests ===== |
electronic_reservations.txt · Last modified: 2023/08/15 13:10 by abierman