Differences

This shows you the differences between two versions of the page.

--- electronic_reservations [2016/07/26 12:54] – restored user instructions abrashear
+++ electronic_reservations [2019/07/11 11:05] – [Schedule an Event] Link to Google's doc. abrashear
@@ Line 10: / Line 10: @@
 ===== Schedule an Event =====
-To reserve a room in Google Calendar, you only need to add the room to the event in Google Calendar when you create it.
+To reserve a room in Google Calendar, you only need to add the room to the event dialog in Google Calendar when you create it. See Google's help on how to [[https://support.google.com/calendar/answer/143753|Add a room to an event]].
-  - Start at your Google Calendar.
-  - Click **CREATE**.
-  - Give your event a descriptive title.
-  - Select the time of the event using the fields below the title.
-  - On the right side of the page, add the email addresses of your guests.
-  - On the right side, click on **Rooms, etc.**.
-  - Find the room(s) you would like to use in the event and click **Add**. You can add multiple rooms if you need them.
-    - If the room you would like does not appear, it may not be available for the time slot you have selected. You have two options, you can attempt to schedule the event anyways and hope the event reviewer gives your event priority, or you can reschedule your event.
-      - To schedule your event anyways:
-        - Uncheck **Show only available** at the top of the location list.
-        - Find your room and click **Add**.
-      - To reschedule your event:
-        - Uncheck **Show only available** at the top of the location list.
-        - Find your room and click **Add**.
-        - Click the **Find a time** tab. You will be able to see what time(s) the location you've added is booked.
-        - Drag the highlighted box to a time slot that the room is available and is acceptable for you and your guests.
-    - Once you have the location selected, on the event details tab fill out the event description. Please be detailed enough so that your guests and the person reviewing the event(s) knows how the room will be used.
-    - Optionally add an attachment to the event and set reminders.
-    - Click **SAVE** to save the event and attempt to reserve the location.
-    - When the event reviewer accepts or declines your event, you will receive an email stating so.
-      - Do not consider your event to be scheduled in that location until you have received an email indicating the event has been accepted. The email will show as from the location (such as //Blackbox//, or //Back Field//.
-      - If your event was declined, the event reviewer should reply with an email indicating why the event was declined.
 ===== Modify an Event =====
 You can change events tied to room reservations as you normally would, but be aware that until your changes are approved you cannot assume the room will be available.