electronic_reservations
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| electronic_reservations [2014/10/29 15:05] – created abrashear | electronic_reservations [2014/10/30 10:52] – completed text documentation abrashear | ||
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| ===== Modify an Event ===== | ===== Modify an Event ===== | ||
| + | You can change events tied to room reservations as you normally would, but be aware that until your changes are approved you cannot assume the room will be available. | ||
| + | - Start viewing your calendars. | ||
| + | - Find the event you wish to modify. | ||
| + | - Click the event' | ||
| + | - While viewing the event, make your changes (such as times, guest list, or room) and click **SAVE**. | ||
| + | - You can change the room your event is in by clicking **Rooms, etc.** on the right side. If you uncheck the **Show only available** option, you'll see an option to remove the room you've already booked. | ||
| ===== Email Event Guests ===== | ===== Email Event Guests ===== | ||
| + | Should the need arise, you can easily email all of the guests invited to an event. You can even email guests based on their response to your event invitation. | ||
| + | |||
| + | - Start viewing your calendars. | ||
| + | - Find the event you wish to email the guests of. | ||
| + | - Click the event' | ||
| + | - On the right side of the page above the guest list, click **Email Guests**. | ||
| + | - Next to **To:** check the boxes applying to the guests you wish to email. | ||
| + | - You have the option to email guests based on how they responded to the event invitation. | ||
| + | - Type your subject and message, when you are done, click **Send**. | ||
| ===== View All Events ===== | ===== View All Events ===== | ||
| + | You may [[https:// | ||
| - | ====== Tasks for Admins | + | ====== Tasks for Event Reviewers |
| ===== Receive Event Notifications ===== | ===== Receive Event Notifications ===== | ||
| + | In order to efficiently manage the event calendars, it is advisable to configure your calendar settings so that you can receive email notifications whenever someone schedules an event. When you receive an email notification you can approve or decline the event without leaving your email. | ||
| + | |||
| + | - Start at your calendar. | ||
| + | - Under **My Calendars**, | ||
| + | - Click **Calendar Settings**. | ||
| + | - Near the top, click **Reminders and Notifications**. | ||
| + | - Under **Choose how you would like to be notified**, check the **Email** box for the following: | ||
| + | - New events | ||
| + | - Changed events | ||
| + | - Canceled events | ||
| + | - Click **Save**. Any time an event is created utilizing one of the rooms, you will receive an email notification. | ||
| ===== Accept or Decline an Event ===== | ===== Accept or Decline an Event ===== | ||
| + | - When someone creates an event in a location you have notifications for, you will receive a calendar invitation email. | ||
| + | - To approve the event in the room, click the Yes button that appears in the email. To reject the event, click the No button. | ||
| + | - If you wish to email the event owner, you can simply reply to the invitation email. | ||
| ===== Review Changes to Events ===== | ===== Review Changes to Events ===== | ||
| + | - When someone changes an event, a notification email is sent. If an event has been accepted on behalf of the room, then the event time changes that event will still appear as accepted. | ||
| + | - Review the notification email to see if there are any conflicts with existing events. Consult the Agenda panel on the right side for possibly conflicting events. | ||
| + | - If the event conflicts, reject it by clicking the No button in the event invitation. Reply to the invitation email with a reason as to why the event was rejected. | ||
| ===== Modify an Event ===== | ===== Modify an Event ===== | ||
| + | - Start viewing your calendars. | ||
| + | - Find the event you wish to modify. | ||
| + | - Click the event' | ||
| + | - While viewing the event, make your changes (such as times, guest list, or room) and click **SAVE**. | ||
| + | - You can change the room your event is in by clicking **Rooms, etc.** on the right side. If you uncheck the **Show only available** option, you'll see an option to remove the room you've already booked. | ||
| ===== Email Event Guests ===== | ===== Email Event Guests ===== | ||
| + | If for some reason you need to email the guests of a location, you can do this by viewing that event in Google Calendar. | ||
| + | - While viewing you calendars, find the event you wish to email the guests of. | ||
| + | - Click the event' | ||
| + | - On the right side of the page, you will see a guest list. Click the Email guests link at the top right of the list. | ||
| ===== View All Events ===== | ===== View All Events ===== | ||
| + | You may [[https:// | ||
electronic_reservations.txt · Last modified: 2023/08/15 13:10 by abierman