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This shows you the differences between two versions of the page.

--- electronic_reservations [2014/10/29 15:05] – created abrashear
+++ electronic_reservations [2023/08/15 13:10] (current) – abierman
@@ Line 1: / Line 1: @@
-====== Electronic Reservations in Google Calendar ======
+======How to request the use of a space======
-We are working on migrating our Facilities Calendar and electronic reservations system out of the legacy eReservations system at the employee hub to Google Calendar. This new system has a number of advantages over the old system:
+  * Directions for employees requesting use of classrooms, cafeteria, alumni heritage room, alumni conference room, west wing conference room-email Cecilia Long at clong@lasallehs.net
-  * Higher security thanks to retirement of insecure legacy software and hosting provided by Google.
-  * People scheduling events and reviewing events can receive email notifications about their events whenever times and locations change.
-  * The calendar provides an easy way for guests to indicate whether or not they can attend.
-  * People scheduling events can use the Find a time tool to easily see when a busy room is available.
-====== Tasks for Users ======
+  * All other indoor and outdoor spaces that are primarily used by Athletics, Drama & Music Dept's please send email to Mia Kalkhoff at [email protected] for booking space
-===== Schedule an Event =====
+*Reservations will be made on a first come first serve basis.
-To reserve a room in Google Calendar, you only need to add the room to the event in Google Calendar when you create it.
-  - Start at your Google Calendar.
-  - Click **CREATE**.
-  - Give your event a descriptive title.
-  - Select the time of the event using the fields below the title.
-  - On the right side of the page, add the email addresses of your guests.
-  - On the right side, click on **Rooms, etc.**.
-  - Find the room(s) you would like to use in the event and click **Add**. You can add multiple rooms if you need them.
-    - If the room you would like does not appear, it may not be available for the time slot you have selected. You have two options, you can attempt to schedule the event anyways and hope the event reviewer gives your event priority, or you can reschedule your event.
-      - To schedule your event anyways:
-        - Uncheck **Show only available** at the top of the location list.
-        - Find your room and click **Add**.
-      - To reschedule your event:
-        - Uncheck **Show only available** at the top of the location list.
-        - Find your room and click **Add**.
-        - Click the **Find a time** tab. You will be able to see what time(s) the location you've added is booked.
-        - Drag the highlighted box to a time slot that the room is available and is acceptable for you and your guests.
-    - Once you have the location selected, on the event details tab fill out the event description. Please be detailed enough so that your guests and the person reviewing the event(s) knows how the room will be used.
-    - Optionally add an attachment to the event and set reminders.
-    - Click **SAVE** to save the event and attempt to reserve the location.
-    - When the event reviewer accepts or declines your event, you will receive an email stating so.
-      - Do not consider your event to be scheduled in that location until you have received an email indicating the event has been accepted. The email will show as from the location (such as //Blackbox//, or //Back Field//.
-      - If your event was declined, the event reviewer should reply with an email indicating why the event was declined.
-===== Modify an Event =====
-===== Email Event Guests =====
-===== View All Events =====
-====== Tasks for Admins ======
-===== Receive Event Notifications =====
-===== Accept or Decline an Event =====
-===== Review Changes to Events =====
-===== Modify an Event =====
-===== Email Event Guests =====
-===== View All Events =====