electronic_reservations
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electronic_reservations [2015/08/21 12:59] – [View All Events] Updated calendar link to include more calendars. abrashear | electronic_reservations [2020/09/14 19:08] – Remove glynch. Add Viewing calendars abrashear | ||
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- | ====== | + | ====== |
- | We are working on migrating our Facilities Calendar and electronic reservations system out of the legacy eReservations system at the employee hub to Google Calendar. | + | You can reserve rooms for your events directly in Google Calendar. |
- | * Higher security thanks to retirement of insecure legacy software and hosting provided by Google. | + | |
- | * The calendar | + | |
- | * People scheduling | + | |
- | ====== Tasks for Users ====== | ||
- | ===== Schedule an Event ===== | + | Only rooms that are available will show as reservable. If the room you want doesn' |
- | To reserve a room in Google Calendar, | + | |
- | ===== View All Events ===== | + | ====== View a Room's Calendar |
- | You may [[https:// | + | |
- | ====== Tasks for Event Reviewers ====== | + | You can add calendars created by other people in your organization, |
- | ===== Receive Event Notifications ===== | + | - On your computer, open Google Calendar. You can't add shared calendars from the Google Calendar app. |
- | In order to efficiently manage | + | - On the left, next to " |
+ | - Next to the calendar you want to add, check the box. | ||
+ | - On the top left, click Back. | ||
+ | - You'll see the new calendar under "Other calendars." | ||
- | - Start at your calendar. | ||
- | - Under **My Calendars**, | ||
- | - Click **Calendar Settings**. | ||
- | - Near the top, click **Reminders and Notifications**. | ||
- | - Under **Choose how you would like to be notified**, check the **Email** box for the following: | ||
- | - New events | ||
- | - Changed events | ||
- | - Canceled events | ||
- | - Click **Save**. Any time an event is created utilizing one of the rooms, you will receive an email notification. | ||
- | |||
- | ===== Accept or Decline an Event ===== | ||
- | - When someone creates an event in a location you have notifications for, you will receive a calendar invitation email. | ||
- | - To approve the event in the room, click the Yes button that appears in the email. To reject the event, click the No button. | ||
- | - If you wish to email the event owner, you can simply reply to the invitation email. | ||
- | ===== Review Changes to Events ===== | ||
- | - When someone changes an event, a notification email is sent. If an event has been accepted on behalf of the room, then the event time changes that event will still appear as accepted. | ||
- | - Review the notification email to see if there are any conflicts with existing events. Consult the Agenda panel on the right side for possibly conflicting events. | ||
- | - If the event conflicts, reject it by clicking the No button in the event invitation. Reply to the invitation email with a reason as to why the event was rejected. | ||
- | ===== Modify an Event ===== | ||
- | - Start viewing your calendars. | ||
- | - Find the event you wish to modify. | ||
- | - Click the event' | ||
- | - While viewing the event, make your changes (such as times, guest list, or room) and click **SAVE**. | ||
- | - You can change the room your event is in by clicking **Rooms, etc.** on the right side. If you uncheck the **Show only available** option, you'll see an option to remove the room you've already booked. | ||
- | |||
- | ===== Email Event Guests ===== | ||
- | If for some reason you need to email the guests of a location, you can do this by viewing that event in Google Calendar. | ||
- | - While viewing you calendars, find the event you wish to email the guests of. | ||
- | - Click the event' | ||
- | - On the right side of the page, you will see a guest list. Click the Email guests link at the top right of the list. | ||
- | ===== View All Events ===== | ||
- | You may [[https:// | ||
electronic_reservations.txt · Last modified: 2023/08/15 13:10 by abierman